Stop wrestling with invoice chaos
We spent years watching Vietnamese businesses lose money because someone manually typed an invoice number wrong. Your accounting team shouldn't spend their afternoons hunting down mismatched payments or decoding vendor formats. Our automation handles what computers do best so your people can focus on what actually matters.
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The real cost isn't just time
Last month, we talked to a manufacturing company in Nam Định that discovered a 47-million-dong error three months after it happened. The invoice got entered correctly, but the payment reference didn't match their system format. Nobody caught it until the vendor called asking why they hadn't been paid.
Manual entry errors compound
One mistyped digit creates follow-up work for three departments. Your AP team checks the invoice again, your finance person investigates the discrepancy, and someone has to call the vendor to sort it out.
Format inconsistency slows everything
Different vendors send different formats. PDF attachments, scanned images, Excel spreadsheets, even photos of paper invoices. Each format needs a different handling approach and creates another opportunity for something to go sideways.
Approval bottlenecks delay payments
When invoices sit in someone's email waiting for approval, vendors don't get paid on time. Late payment fees add up. More importantly, you lose negotiating power when vendors know your payment process is unreliable.
We built this after seeing the same problems everywhere
Our system reads invoices regardless of format, pulls out the relevant data, matches it against your purchase orders, and routes it to the right person for approval. The whole process takes about 90 seconds instead of the 15-20 minutes your team currently spends per invoice.
But here's what actually matters: we designed this for Vietnamese business practices. Tax codes work correctly. Multi-currency handling accounts for VND formatting quirks. The approval workflows match how your company actually operates, not some idealized Western corporate structure.
- Extracts data from any invoice format automatically
- Validates against your existing purchase orders and contracts
- Routes to appropriate approvers based on your rules
- Integrates with your current accounting software
- Handles Vietnamese tax requirements and compliance standards
What happens when you automate this stuff
These are actual implementations from 2024. We're not sharing company names because most businesses prefer keeping their operational advantages quiet, but the numbers are real.
Electronics distributor, Hanoi
Processing 800 invoices monthly from 200 vendors. Their AP team was three people. After six weeks with our system, they reassigned one person to vendor relationship management and the other two handle twice the volume they used to struggle with.
8-day reduction in processing time
Textile manufacturer, Nam Định
Dealing with international suppliers and local contractors simultaneously. Currency conversion errors were costing them about 2.3 million VND monthly in unnecessary bank fees and correction overhead. Haven't had a currency error since implementation.
Zero manual entry errors in Q4 2024Let's talk about your specific situation
We do a free process review where we look at your current invoice volume, identify where errors typically happen, and map out what automation would actually look like for your business. Takes about 45 minutes and you'll know exactly what you're dealing with.
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